Organising a Meeting

Your boss has asked you to organise a training day, meeting, presentation or similar. These things might seem obvious, but when you're busy it's easy to forget the basics!

Discuss the purpose of the day with the lead person chairing it. Decide participants, date, time and venue
Book the venue/Meeting Room
Distribute notification to all attendees. Ensure all outside participants have a map and travel instructions of how to get to your venue/Office
Arrange outisde Catering and make sure you have stocks of Refreshments
Prepare and distribute an Agenda, note apologies from those who can't attend

Check suitability of room - The correct number of chairs and equipment required such as whiteboards and plenty of whiteboard pens, flipcharts and flipchart pens and the correct projector if required. Post-it notes are also great for brainstorming
Ensure all presentations are in order using some great presentation and graphics software
Organise for someone to take minutes
Make sure everyone has a notepad, pen, meeting notes, and a glass of water in their place
Finally make sure you start promptly and try not to drag on over time. Breaks and refreshments are essential to keep brains fresh!

Organising a Meeting - Quick Shopping List

Organising a Meeting

Organising a Meeting - Quick Shopping List

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